Guidelines
Conference Guidelines
Find the essential information for abstract submission, presentation preparation, registration and participation in Kapsule Summit conferences. Please check the specific event website for its dates, deadlines and requirements.
Guidance for Conference Participants
These general guidelines help participants prepare submissions and coordinate their conference participation. Event-specific instructions take precedence where applicable.
Abstract Submission
Authors should prepare an abstract that clearly communicates the purpose, approach and key findings of their proposed presentation.
- Provide an accurate title and author information.
- Include an abstract relevant to the conference topic.
- Follow the word limit and template on the event website.
- Submit before the published deadline.
Review and Acceptance
Submissions may be reviewed for relevance, clarity and suitability for the conference programme.
- Provide accurate and original submission details.
- Respond to requests for clarification where necessary.
- Wait for official acceptance confirmation.
- Acceptance does not automatically confirm registration.
Oral Presentations
Accepted oral presenters should prepare clear, well-organized presentations suitable for the allotted time.
- Follow the confirmed presentation duration.
- Use readable slides and properly credited visuals.
- Test presentation files and equipment in advance.
- Follow the session chair’s instructions.
Poster Presentations
Poster presenters should communicate their work visually and make the principal findings easy to understand.
- Follow the dimensions provided by the organizers.
- Use readable text, charts and images.
- Include the title and author affiliations.
- Follow the event’s poster display instructions.
Registration and Payment
Participants should review the applicable registration category, fees and payment instructions for their event.
- Use the official registration process.
- Check what the selected registration category includes.
- Retain payment confirmations and receipts.
- Review the event’s cancellation and refund policy.
Virtual and Hybrid Participation
Participants attending remotely should check the technical requirements and access instructions in advance.
- Check your internet connection and audio equipment.
- Use the joining link supplied by the organizers.
- Join before your scheduled session.
- Follow online meeting etiquette and session instructions.
How to Prepare for Participation
Follow these general steps and refer to the individual conference website for the official submission procedure.
Review the Conference Information
Confirm the conference scope, topics, dates, submission deadline and presentation formats.
Prepare Your Abstract
Follow the specified format and check the spelling of titles, author names and institutional affiliations.
Submit and Await Confirmation
Submit through the designated official channel and monitor your email for review results or further instructions.
Complete Registration
Follow the registration instructions and confirm any payment or documentation requirements for your category.
Prepare Your Presentation
Finalize your slides or poster, check the allotted time, and follow the instructions for in-person or virtual attendance.
Participant Responsibilities
All participants are expected to contribute to a respectful, constructive and professional conference environment.
Research Integrity
Present work accurately, acknowledge sources and obtain permission for third-party material where required. Authors are responsible for the integrity of their submissions.
Respectful Conduct
Treat speakers, attendees, organizers and fellow participants with respect. Harassment and disruptive conduct should be reported to the event team.
Attendance and Scheduling
Check the final programme, arrive or join on time, and notify the organizers promptly if your participation or presentation arrangements change.
Photography and Recording
Follow event rules on photography, recording, confidentiality and the sharing of presentation materials. Obtain consent where necessary.
Abstracts, Proceedings and Publications
Publication arrangements differ by conference. Participants should verify the details before submitting work.
Abstract Book
An abstract book or conference programme may be provided where specified by the event organizers. Inclusion is subject to the applicable submission requirements.
Journal and Proceedings
Journal publication, indexing and proceedings are not guaranteed unless explicitly confirmed for the specific event. Any publication arrangement should be verified independently.
Questions About Conference Guidelines?
Please consult the relevant conference website for event-specific information. For further assistance, contact the conference team through the official contact details.
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